Day 3197 – New Method To Manage My Millions Of To Dos – Productivity Tips

I have lists upon lists of things to do. From routines for myself, to tasks to do for our business, to the myriad of tasks for my clients, it’s easy to get lost and overwhelmed with it all.

I’ve used the same printed to do list for years, which lists my week and all of my major to dos. But I’ve started a new method of keeping track each day that’s been working really well for me – yellow legal pads.

I currently have a stack of six, one for each weekday and one for the weekend. I’ve noticed a big shift in quality of work when I write my to do list the day before. I had been creating 2 days in advance, since I had 3 legal pads. But I recently purchased 3 more, which allows me to create my to do list for the next week when I finish a current day. I love that I have my to do lists written for the next week. I can easily add a task where it’s needed. I typically leave my client spaces empty, except for definite to dos.

I use Asana to keep track of all of my tasks for each client, our business, and my personal projects. I can’t say enough good things about Asana. It has changed my life. When I am finishing out my day and adjusting tomorrow’s to do list, I look through my Asana for each client and for us for tasks.

I’m a big believer in the pen to paper method for things. It really does make a difference in retention and it just feels good to write things down.

This method of writing out all my to dos like this will likely change as time goes on, but that’s the beauty of it – it CAN change. You aren’t stuck with one method of keeping track of your endless to dos. One thing will work today, and it might be a totally different thing in a month or a year.

How do you keep track of your to dos?

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Day 2987 – My Biggest Productivity Secret

I, like everyone, have a ton of things to do. My list of tasks grows every day, and at times it’s overwhelming. I have SO many ideas and projects I want to work on (I’m looking at you, YouTube Channel). I have fiction books I want to write, kid’s books I want to write, spending more time on Pinterest to increase my traffic, creating more content, posting on my other websites, keeping up with social media, oh, and reading hundreds of books. It can be discouraging sometimes. It can feel like I’ll never get everything done. And, well, I won’t. I’ll finish some things, for sure, but the scope of my imagination will not ever be realized. Honestly, accepting this is a big step towards peace and focus at work.

So, what’s the number one thing that I can point to? What is my productivity secret?

It is simply, a good night sleep.

Tuesday was an extremely long day. Since we get up at 5, we’re typically in bed around 9 or 10. I like to lay down around 8/8:30. Because of a back to school night, Bret was at work until 8. We shared the car that day, so I was out until 8 as well. For one reason or another, it took us forever to get to bed. Yesterday I was exhausted. My productivity was almost non-existent. I did complete the HAVE to dos. But it was far below what I’m capable of doing. I knew I HAD to go to sleep early last night. I think I fell asleep around 8:30. I woke up around 9:15 and was so confused. Took a drink and back to bed. I woke up feeling FAN-FREAKIN-TASTIC! I am excited to see how much I will accomplish today. I am so energized. And I realized, that sleep and rest is such an important (and SO often overlooked) part of a productive life.

Bonus productivity tip – naps. Oh baby, taking a nap in the middle of the day, then having a cup of coffee after you wake up is SO helpful! It’s almost like starting the day over.

Do you agree? Is sleep the most important aspect of productivity? Let me know below!

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Day 2979 – Fight Procrastination Day! – A Few Tips How On How I Fight It!

As I was thinking about my tips, I realized that a pretty big shift in my thinking happened because of the book, Dream Big, Think Small: Living an Extraordinary Life One Day at a Time* by Jeff Manion. I just finished it this morning, so I can heartily approve it. I’m very picky about what items I share affiliates link to, and I wait until I’ve finished a book before I link to it.

This book had a big impact on me in that it showed me that little steps every day add up to really big things. So when I am tempted to look at an item on my to do list and think “ah, that’s not that big of a deal, and it won’t take long, I can put that off until tomorrow” I remember, well, if I do this little thing now, I won’t have two little things tomorrow.

Another recent change that has helped me fight procrastination is getting up early and working on a big project first thing. Working for several clients and working through my own projects, there is always something to work on. There is always something to do. Sometimes those things are projects that can take a chunk of time. I’ve found if I give them priority, especially early in the morning, I can knock them out so much quicker and easier.

This might fall more under distraction, but I keep my work email notifications turned off between the hours of about 5 p.m. and 8:30/10 a.m. That way I’m not worrying about an email that came in that I won’t be able to do anything about until later. It is also a mental shift. It’s a way to tell my brain, ok, you’re done work for today.

I try to organize my to do list in a way that follows my physical limits. While I’d love to do easy things in the morning like typing notes or doing the dishes, I know my best work time is in the morning between about 6 and 10:30/11 and I make sure to do the most important things then.

What are you doing today to fight procrastination? Let me know in the comments!

I mean, how can you not feel like you’re fighting procrastination when you’re Batman?

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* Amazon affiliate link
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Day 2901 – Happy World Productivity Day!

Woo! I love days like today! I’m all about productivity and learning ways to better myself.

Here’s my top productivity tip for today, write out your to do list the night before. This has multiple benefits for me. It allows me to mentally let go of the things I couldn’t accomplish that day, knowing that I can try to complete them tomorrow. When I first hop into my day, I’m still a little fuzzy, and not in a place to say, ok, what should I do next? I need past Jennilyn to tell me what to do.

I’m trying something new with today’s list – I’m chunking my tasks by goals – feeding my soul (devos, journaling, reading), building community (social posts/blogging/etc), organizing my life/other’s lives (most of my to do list, lol).

What do you do to stay productive?

p.s. This is where we were one year ago today. Ahhhhh, I miss the road!

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Day 2062 – Eating The Same Breakfast Everyday – or – Productivity Tips

A few days back, I read an article called “7 ways I’m minimizing decision fatigue in my daily life.” I’m so glad I found this blog! The modern Mrs. Darcy talks about life, reading, balancing life and everything in between (so obviously right up my alley!) Anyways, on the linked post, she talks about how to maximize creativity. Through some other books I’m reading and the insights she had, I started to apply the advice (which we know is the most important part of learning).

– I’ve started eating the same thing for breakfast. This has definitely helped me in the morning…or mid-morning, lol, I don’t like eating right away! It’s great going to the fridge and knowing exactly what I’m going to eat. I may change this up on a week to week/grocery trip to grocery trip, but this week it’s been great. (See below for my current breakfast!)

– Prioritizing my day to what’s important to me. I recently read The Big Leap and friends, in some ways it was truly life changing. It talks about what holds us back from making big leaps in our business and personal life. He shared a story about a writer who was having trouble finding time to write after caring for her family and home. He challenged her by saying she wasn’t putting the priority on writing. That hit home and I realized I haven’t been putting the priority on my book. It’s been low on my priority list in terms of actually writing. I redid my to-do list to reflect my priorities. I’ve done a full day of following it and it’s been wonderful. My day looks like this:

Devos
Write for 60 minutes
Read for 60 minutes
Dream about my business and life
Client work
Workout
Shower (yes, I actually put taking a shower on my to-do list…)
Blog
Calendar reminders
More client work
Various other tasks

– Using dreaming now. I mentioned a few posts back that I was planning a trip to Disney World. While planning last night, I started thinking, wow, I could take a “rest day,” set up shop in the hotel coffee shop and write. I mean, WOW, what better place for inspiration than at Disney! I got really excited about that. But today it hit me, why can’t I write like I’m there now? I mean, what is writing? Essentially just taking something from your brain and putting it on paper. Why couldn’t I close my eyes, imagine what it would be like to be sitting in a cafe in Florida and write from that inspiration? I won’t lie, it churned the creative juices and I can’t wait to see what happens when I sit down to write.

– Tell others about your plan for the day. Accountability is SO important to actually getting things done. Telling Bret what I’m working on is so helpful. I know when he asks “what did you do today?” it’s not out of accusation or demand, but out of love and encouragement. I say it all the time, but I wouldn’t be where I am today without him. Love that guy.

– Make your day reflect YOU. You can’t be productive if you’re following someone else’s productivity plan. Just because someone is super productive first thing in the morning doesn’t mean that you will be too. Don’t force yourself to get out of bed and be tired all day just because it works for someone else. If you are on fire at 10 p.m., construct your day around that. This is especially important for entrepreneurs. You have control over your schedule. Sure, there are a few things that have to be at certain times. I mean, your bride won’t change her wedding timeline from 3 p.m. – 11 p.m. to 10 p.m. – 5 a.m. just because that’s when you’re “on.”….well, if she’s your kind of bride, maybe she will! But there are ways to make your schedule work for you.

What about you? What productivity tips work for you?

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Did you like what you read? Here’s some ways you can support us and this blog!
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